Are your employees stealing from you? Even if all of the inventory is in the store and the cash is in the cash register, you might still be a victim of theft, especially if you have a lot of employees. Time theft is a common issue that affects employers and can cost them greatly each year.
As your workforce management software, we have integrated features into our system that help prevent time theft. Read on to learn more about time theft, how to recognize it, and how to prevent it with the help of Scheduling+.
What is Time Theft?
Time theft occurs when employees are paid for time they aren’t actually working. Sometimes this occurs when employees knowingly fudge their hours. Often times, however, it happens without employees realizing they are doing it.
How Does Time Theft Occur?
Buddy punching involves one employee clocking in or out for another. This can occur if someone is running late and they text their buddy to clock in for them. They might also leave work early and have a coworker clock out for them at their scheduled time.
If hours are entered manually, an employee might say they got to work 15 minutes earlier than they did, or they might leave a few minutes earlier than they should. These daily habits can easily add up to hundreds of hours over the course of a year.
Some employees, often at the request of the manager for easier accounting, round their clock-in and clock-out times to the nearest quarter-hour. While this is generally an accepted practice, it can be dangerous when employees take advantage of whether they are rounding down or up.
Doing Personal Tasks at Work
This type of time theft can be intentional or completely subconscious. Employees might need to take a personal phone call at work to arrange a doctor’s appointment or they might find themselves scrolling through social media or reading the news. While occasional misuse of time can actually provide a healthy “mental break” for employees, doing this excessively can be considered time theft. This is especially pertinent when an employee has a side job that they operate while on your clock.
How Can You Solve The Time Theft Issue
Thankfully, there are some easy ways employees can solve a time theft problem in their workplace while still giving their employees trust and independence.
Bring It Up With Your Employees
Sometimes the only thing that a well-meaning group of employees needs is a verbal reminder to log their hours accurately. Many people who commit time theft aren’t intentionally trying to steal from you; they just might not realize how much it adds up. A reminder at an all-hands meeting could be all that is needed.
Eliminate Manual Clock-Ins
Eliminating any type of manual clock-in is one of the best ways to eliminate time theft.
If buddy punching is an issue in your workplace, consider a scheduling software like ours that requires photos of employees upon clock-in and clock-out.
Use Time Clock Software That Integrates With Payroll
There are a lot of employee attendance softwares out there, but not all of them integrate smoothly with your payroll system. The Scheduling+ software provides employees with unique logins and job codes to ensure the person logging in is who they say they are. All hours can be easily exported to your payroll provider and you can determine if there is anything suspicious in the outputs.
Choose S+ For Your Workforce Management Software
We make it easy to keep tabs on your employees without being overbearing or playing the role of Big Brother. This allows employees to retain independence while you have the peace of mind knowing everyone is being paid fairly for the hard work they put in.
Reach out to Scheduling+ today to book a demo of our workforce management software.